Job Vacancy

Administrator – Education and wider activities


The Highgate Literary & Scientific Institution (HLSI) has been central to Highgate’s varied cultural life since its inception in 1839. One of the few such institutions still in existence in London, we are situated in the heart of Highgate Village, overlooking Pond Square, in the building to which HLSI moved in 1840.

The HLSI has a thousand members and provides a wide range of cultural events for both members and the general public. We offer a diverse and growing range of courses, and we have ambitious plans to extend this provision. Our members and non-members also enjoy lectures, concerts, debates, opera circle, film society, science club as well as the many reading groups we support. In addition, there is an impressive lending library with a collection of 25,000 books, a significant archive, a members’ room, and a hall hosting regular art exhibitions.

We have reached an important juncture in the further development of HLSI and its future sustainability. We recently converted from a Friendly Society to a Charitable Company limited by guarantee and we see this as an opportunity to refresh and enhance our provision.

Rationale for this post

We have been able to demonstrate growth in the range and number of courses offered and a concomitant growth in income. A growth in provision goes hand-in-hand with a growth in workload: in order to manage the increasing range of activities on offer at HLSI, we require a full-time, dedicated member of staff who will take responsibility for three significant areas:

  • Full oversight and administration of the Education programme;
  • Administrative support for the wider range of activities: lectures, debates, opera circle, concerts, film society, science club;
  • Promotion of the two areas above through effective use of social media.

 Leadership and Management

HLSI is governed by a Board of Trustees and the day-to-day management is overseen by the Steering Committee. The latter is assisted by a range of sub-committees, one of which is the Education Committee. A small – and very significant – team of administrative staff manage the building and all the activities on offer; the team is led by our Head of Operations, Luca Morelli. The successful candidate will share a very busy office with Luca Morelli and the person responsible for memberships, website and marketing activities. This post will complete this dynamic team where successful teamwork and excellent communication are essential.

The Education Committee oversees and develops the programme of courses, which are offered over three terms between September and July. During term time there are approximately 40 weekly classes, taught by about 20-30 part-time tutors. There are between 400-500 enrolments each term. The role of the Administrator is to provide efficient oversight and administration of all the courses for the Education Committee, whilst also giving administrative support to the wider range of activities offered by HLSI.

This is a full-time post, 5 days worked across five days (flexible working hours, but preferable within hours of 09:00 to 17:00, including one-hour unpaid lunch break).

Salary will be £30,000.

Benefits Include:

  • 28 days annual leave, including bank holidays;
  • 3 additional discretionary days between Christmas and New Year;
  • Subject to a successful completion of the probation period, compliance with our agreement and our sickness policy (as amended from time to time), you may receive up to seven days normal basic pay and contractual benefits in a rolling 12-month period;
  • Contributions to a pension scheme (NEST);
  • Membership of HLSI;
  • Members’ discounts and access to members facilities and educational events;
  • Invitations to HLSI parties;
  • Salary is reviewed annually on or around December.

How to apply

Please Note: Applicants must be eligible to work in the UK.

Please send us a CV (no more than two pages) and a short covering letter (no more than two pages). Please quote the following reference when email HLSI: HLSIADMIN24. Refer to the full job description attached for more information. This job description allocates duties and responsibilities, but does not direct the particular amount of time to be spent on carrying them out and no part of it may be so construed. The job description is not necessarily a comprehensive definition of the post. The duties may be varied to meet the changing demands of HLSI at the reasonable discretion of the Head of Operations, and the Education Committee.

The HLSI supports its staff in their professional development and will allow time and resources for appropriate training. HLSI is an equal opportunities employer.

The closing date for this post is on Sunday, 17th March 2024.

Interviews are expected to be held on the week commencing Monday, 18th March 2024.

START DATE: As soon as possible.

We reserve the right to interview strong candidates prior to the closing date so we encourage you to submit your application early.

Should you wish to have an informal conversation prior to completing your application, you will be warmly welcomed. Contact Luca Morelli, Head of Operations

 If you have the skills and experience required for this position, please email to apply. Due to the high volume of applications we receive, if you have not been contacted within five working days of the closing date then please consider your application to have been unsuccessful.

No agencies please.

Job Description and Person Specification

Equal Opportunities